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Getting Results the Agile Way is a personal results system for work and life. The Rule of 3 will help y ou stay focused on the vital few things that matter. Hot Spots. Jimmy May. Introduction Agile means the ability to respond to change. I treated time as my silver bullet.
Version 3 will be better than version 2 which will be better than version 1. Rather than spend 80 percent stuck in analy sis and only 20 percent doing. Focus on daily. First set time boundaries. Tune and adjust as y ou go. Treat time as a first-class citizen. Rhythm of Results. Set Boundaries. This helps reduce the signal-to-noise ratio.
Change Your Approach. Version Your Results. Set boundaries in terms of time or energy. Chunking up y our results helps y ou build momentum.
It also helps y ou build credibility with y ourself and others. The habit becomes a ritual that produces a feeling of accomplishment. You should keep y our action items separate from reference.
Find a way to flow value. Here are the key principles for Agile Results: Less Is More. Consider boundaries for the following Hot Spots: You can improve y our results on each pass.
Building a rhy thm builds a habit that y ou don't have to think about. Deliver Incremental Value. Each week focus on spending more time on activities that make y ou strong and less time on activities that make y ou weak.
The Rule of 3 will help y ou stay focused on the vital few things that matter. Push activities that make y ou weak to the first part of y our day. Combined with the 10 values and 10 principles. Outcomes guide y our actions. Decide three results y ou want to accomplish for the week. Organize outcomes by y our work. Keep y our outcomes scannable at a glance. This helps y ou see the forest from the trees.
Create a new list each week. The three outcomes for the y ear are bigger than the three outcomes for the month which are bigger than the three outcomes for the week which are bigger than the three outcomes for y our day. Identify y our three key outcomes each day.
At the end of the week. Alway s start with y our three most important outcomes for the week The Rule of 3. Decide what three results y ou want to accomplish each day. Weekly Outcomes. Make progress each day. The key to an effective Daily Outcomes list is that y ou keep y our three outcomes for the day at the top. Each day is a new chance for results.
Use daily tickler lists for action items. Alway s start y our list with y our three most important outcomes for the day. Scannable Outcomes. This is the heart of y our Daily Outcomes. This also helps y ou manage scope. Strong Week. Set limits. Each week is a new chance for results. This way y ou have a reminder of what y ou want to accomplish.
By doing y our worst things first. Life is not static. Spend more time with people that make y ou strong and less time with people that make y ou weak. You decide that no problem is personal.
Apply this to y our week too. Monthly Improvement Sprints. The 12 core practices are part of the foundation of Agile Results. Reference Collections. Grow y ourself stronger over time. Each month. Here are some example reference lists y ou might keep: Sometimes y ou just can't get rid of the things that make y ou weak.
Timebox Your Day. Growth Mindset. If y ou keep time a constant by ending y our day at a certain time. Consider the following action lists: Action Lists.
Remember to check out the This might mean limiting the time or quantity. Some information is not actionable. Or if necessary. Push the toughest things that drain y ou to the start of the week to create a glide path. Schedule it if y ou need a block of time to get the work done. Set boundaries for how much time y ou spend on things.
The idea is that 30 day s is enough time to experiment with y our results throughout the month. To start. You can store y our reference information as tickler lists or notes. Triage incoming action items to either do it. Track y our actions with tickler lists. Do the same with people. Neither are y our results. Monthly Results. Weekly Results. Do it if now is the time: Pick one thing to improve for the month.
If y ou get knocked down. Be careful not to confuse the things that make y ou weak with challenges that will actually make y ou stronger. To see a list of these supporting practices along with their description.
You don't have to adopt Agile Results all at once. The principles are guidelines which help y ou make choices. Use the values.
In Summary Tailor and adapt Agile Results to suit y our own needs. Knowing the values helps y ou understand the priorities and trade-offs of the Agile Results sy stem. The simplest way to get started with Agile Results is to adopt The Rule of 3 and identify three results y ou want to accomplish for today. Friday Reflection pattern to help y ou achieve weekly results. Chapter 4 — Hot Spots One reason so few of us achieves what we truly want is that we never direct our focus.
By having a simple set of Hot Spots. Keeping them simple and scannable. To set boundaries. Remember that the sum is more than the parts and that the Hot Spots actually support each other. The key is setting boundaries. By investing across y our Hot Spots. The primary goal of using Hot Spots is to have a quick way to identify. This chapter is an elaboration and drill down into the concept of Hot Spots as it applies to Agile Results. Factoring the Hot Spots out is a way to help y ou focus and get clarity on where a particular dimension of y our life is at.
Learn how to use Hot Spots to set boundaries to improve y our work-life balance. Learn how to invest in y our relationships more effectively. In This Chapter Learn how to use Hot Spots to focus and invest y our time and energy in major areas of y our life. Start by identify ing y our most important Hot Spots for work. Hot Spots help shine the spotlight on things that are important. Knowing the results y ou want for y our Hot Spots forces y ou to get clarity.
On the pain side. Imagine y our Hot Spots as a heat map. Hot Spots Where do y ou need to spend y our time? What do y ou need to focus on? You can also imagine areas that have a lot of friction. You can think of y our life Hot Spots in terms of mind. For y our heat map.
More importantly. Figure 4. May be they are just a little tougher than they should be. Heat maps are often used in the military to show clusters of important activity. The heat map can show either opportunities or pain points.
On the opportunity side. Hot Spots can help y ou see the forest from the trees in a few way s. They can help y ou find key indicators for y our personal performance. In fact. At a lower level. Are y ou investing in fun? Your portfolio will have its ups and downs.
You might be overinvesting in some areas. You already spend y our time and energy on a variety of things. When y ou know where to look. You want to find the right levers to either get unstuck or maximize y our results.
Within each of those Hot Spots. When y ou know what to look for. Your opportunities are things that will add value or improve y our life in these areas.
You should be able to know at a glance where the pain or opportunity is. Hot Spots help y ou answer the question. You can do the same for work and personal. You also want to avoid spending all y our time fighting fires while missing out on opportunities. You want to avoid getting blind-sided or over-investing in one area at the expense of another. You can start to see patterns.
Balancing Your Hot Spots Hot Spots give y ou a bit of scaffolding to help structure and support y our life. When y ou have a set of Hot Spots. This will help y ou focus when it counts. Think of this as simply packaging up y our pain and opportunities so that y ou can free up y our mind and take action more effectively.
Know Your Top 3 Pain Points and Opportunities One way to achieve clarity of mind is to know y our top three pain points and opportunities. The opposite is to have an endless list of pain points and an endless list of opportunities that y ou will never act on.
It will also help y ou avoid getting overwhelmed.
Are y ou making time for fun? With the Hot Spots y ou have a frame for balancing y our results. This works in conjunction with the portfolio metaphor. Life Frame Work Personal Life includes y our key areas in life. Work Hot Spots would include any projects. Organizing Your Hot Spots At a high level. Personal Hot Spots would include any projects. Includes investing time in keeping y our emotions healthy. Includes investing time in keeping y our body in shape and learning patterns and practices for health.
You can also focus on finding key patterns and practices that help y ou improve in these areas. The most important basics are eating. Life Frame This is the big picture. Includes activities and projects for y our job and other professional endeavors. Includes y our relationships at home.
Includes investing time to play and do whatever y ou enjoy. There are certain areas in life that if y ou invest in. Includes investing time to learn patterns and practices for building and sustaining wealth.
The key is to create and maintain important. Table 4. Here are some example questions for each Hot Spot area: How to improve critical thinking? How to ask better questions? How to find better answers to y our questions?
How to get fit? How to improve y our body? How to manage y our health? How to improve y our emotional intelligence? How to feel good? How to manage y our career? How to climb the ladder? How to follow y our passion? How to build y our wealth? How to protect y our wealth? How to share y our wealth? How to improve y our relationships at work? How to improve y our relationships at home? How to grow y our network?
How to leverage y our network? How to have fun? How to integrate fun into y our life? How to balance play with work? When y ou set a maximum in the right categories. Note that y ou might need to set the opposite limits. This is how y ou start improving plate management and pushing back effectively.
The categories help support each other. The key is to reduce time spent while increasing value and improving y our Use y our Hot Spots to set boundaries. If not properly allocated. This keeps y ou from getting over-invested. Set y our limits and test results. Key Insights When y ou set a minimum in the right categories. Schedule time in y our calendar to reflect and reinforce these boundaries.
The key is to use boundaries and limits to keep y ourself balanced and improve y our results. The worst mistake it to continually throw more time at problems.
You should set minimums and maximums for y our Hot Spots in terms of time and energy. You can only spread y our life force over so much. This gives y ou a place to write down important outcomes or tasks. Make a list for each big. This way. In this case. To get a handle on y our activities. They are lightweight and scannable. They can help serve as scaffolding for y our work life.
You can then identify the main outcomes that y ou want for each of these activities. They are easy to update or throw away as needed. Activities Active Projects Backlog Work Hot Spots is a very simple way to get a handle on y our job by thinking in terms of y our recurring activities. The value of these lists is that they are a simple way to stay focused on what y ou want to accomplish. You can do the same for y our backlog. By organizing y our mind.
You may have a lot of outcomes or results that y ou want to achieve. This will let y ou see y our job at a glance. By periodically reviewing these lists. Make one list for each project in y our backlog that y ou are not actively working on. For active projects. You know y ou have a good set of lists when y ou can quickly tell at a glance what all the current projects on y our radar are.
And the advice just covered for work Hot Spots is applicable here as well. This could be any thing from writing a book to fixing the house. Activities Active Projects Backlog These are y our personal projects or activities outside of work. These are the balls y ou are juggling at home.
They want some of the next level down inside the buckets. Sometimes when I explain the Life Frame to people. Part of investing in y our relationships means knowing how to map them out effectively.
Your life Hot Spots are a durable. It gives me way to focus my energy as well as organize any information or insight for that Hot Spot. Your Hot Spots create a simple. By having a simple way of looking at y our relationships. In the next two sections. I can start by breaking emotions down into things like emotional intelligence. You can imagine that over a lifetime. I can look for and learn success patterns and good habits from books.
Your relationships serve as a foundation for the rest of y our success. Breaking the Hot Spots down into more actionable categories can help y ou get traction and make progress in that Hot Spot.
People know that relationships are important. The relationships Hot Spot is can also be a sticking point. I share some examples of breaking Life Frame Hot Spots down into actionable categories.
Doing so can provide the clarity to define actionable steps. With this map in y our hand. Senses auditory. You may want to add some other Hot Spots for y our life. The list is not meant to be complete or exhaustive. Emotions e.. Your Hot Spots for relationships are any roles and interactions that are important in y our life. Be a good role model.
Get the people on y our side to make things easier at work or to sell y our ideas. Your role is what part y ou play in that relationship. More precisely. Your relationships are growing. Relationships Hot Spot Explained Investing in y our relationships will serve y ou throughout y our life. Be a great friend.
Make the most of it.
People will flow in and out of y our life. You can then think of y our roles in those connections. Another important concept in relationships is to continuously invest. You can tell y ourself y ou are a rock. Be a great mentor. Interactions and Roles You can think of y our relationships as the roles and interactions that are important in y our life.
Know the three most important opportunities in y our life. Hot Spots as an investment portfolio helps y ou manage risk and determine where to invest y our time for maximum results. Identity a simple set of Hot Spots for y our life. Know the three most important pain points in y our life. Set boundaries for y our time in y our key Hot Spots for example. Schedule time in y our calendar for y our key Hot Spots. In Summary Hot Spots are focal points and help y ou create a heat map of both opportunity and pain in y our life.
Friday Reflection My future starts when I wake up every morning … Every day I find something creative to do with my life.
Chapter 5 — Monday Vision. Rather than feel overwhelmed by y our backlog. At the heart of Agile Results is the Monday Vision. Friday Reflection pattern for weekly results. It might be that they ended up missing an important time window or losing any sort of work-life balance. There are alway s more things to do than there is time in a day. Each week. If you fall off the horse.
In this sy stem. It's too easy to churn or find y ourself in task saturation. Another common mistake is to confuse activities with outcomes. This pattern helps y ou tune and prune y our results. One of the most important techniques I share with those I mentor is how to manage their tasks. That is. Learn how to use Monday s to set y our vision for a great week.
How y ou frame and organize y our results for the week play s an important part in y our success. The solution is a sy stem—a simple sy stem y ou can count on. Learn how to use The Rule of 3 for carving out daily results and weekly results. Learn how to use Friday s to reflect on y our results and make improvements to y our routine. In other cases. In some cases. You may have a laundry list of tasks. You use these three outcomes to help y ou prioritize all of y our tasks and focus on results.
Here's the approach in a nutshell: Table 5. Identify three things that are going well. If y ou complete y our three key outcomes for the day. In addition. This is a balanced look at y our results.
Each Friday. Use y our three outcomes for the week from y our Monday Vision as input. At the start of each day. Friday Reflection is a simple but effective pattern for results. While the Friday Reflection Monday Vision. It works. Friday Reflection pattern is significant.
What y ou learn each Friday. Friday Reflection pattern provides a simple framework for y ou to organize each week. Even if y our current approach is already working for y ou.
Key Benefits The Monday Vision. On any given day. If this is Friday. Here are the main benefits of adopting this pattern: When y ou have a routine. As y ou practice each day. It helps y ou get back on the saddle again. If this is Monday. It really is that simple. Another common pitfall is to get bogged down in a sy stem where the tool drives y ou. Having a weekly sy stem for results helps y ou keep swinging at—and hitting—whatever life throws at y ou.
With this approach. Life can throw y ou curve balls. It was easy to get lost in activity instead of driving by outcome. Keeping y our working set small helps y ou prioritize faster and make course corrections as needed.
COULDs floating around. I've tweaked and simplified it as I've shown others over time. I particularly enjoy my Friday Reflections. Start using Yumpu now! Resources Blog Product changes Videos Magazines. Affiliate Program Overview Become an Affiliate. Integrations Wordpress Zapier Dropbox.
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